Smith & Sons Fuels accepts cash, ach checks, checks, Visa, MasterCard, and Discover on or before the delivery.
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Cash
We happily accept cash payments.
Please make sure you have exact change & that you place your cash in an envelope with your name on it.
You can save 5 cents per gallon if you ask about the cash discount when you place your order.
You can drop cash off prior to the delivery, or you can hide the cash in a safe location for the driver if you don't plan to be home between 7:30 am-4 pm.
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Checks
Checks should be made out to Smith & Sons Fuels. You can pre-pay by check at our office on Route 30 in Mayfield or give our driver a check.
Please note: If you write "for deposit only" only Smith & Sons Fuels can deposit it. Business checks can not be cashed so this method of payment is very secure.
You can also pay with check over the phone with your routing #
Download the ACH form here , complete the form and mail it back or drop it off to us.
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Credit/Debit Cards
Visa, MasterCard, and Discover are all accepted at no additional charge to our customers.
For our customers security valid mailing address, security code, and expiration date are required. We are PCI DDS security compliant.
Please know there is a $30 fee for any valid orders via credit card transactions that are refuted.
If you need to pay with credit card after hours you can log into your online portal any time of day
Fuel Pricing
We strive to offer our customers quality fuel at a very competitive price. Please call us at 518-661-6112 for pricing as pricing changes everyday based on market conditions.
Discounts
Senior discount (65+) = .05/gallon. Valid ID required.
Veteran discount = .05/gallon. Valid ID required.
Refer a friend and get a $5.00 credit per friend (referral must be new).
All HEAP customers get a government mandated discount of 7 cents per gallon.
We also offer quantity discounts for customers who purchase fuel for 3 or more locations (like landlords, churches, municipalities, and business owners).
**Sorry discounts can not be combined.
Business Taxes
Effective 01/01/12 there is a NYS non-residential heating tax (it varies usually between .048 and .055/gallon) + 8% sales tax (note sales tax varies by county) charged to all non-exempt businesses purchasing heating oil or kerosene in New York state.
Exempt organizations must submit a valid ST-119. Governments need to provide a government entity letter, businesses must provide an ST-120, Manufacturers must have an FT-1012, Farmers/Loggers must have an FT-1004. No exceptions. (NY Certificate of Exemption Request)
If you are an exempt company without proper documentation, we will charge tax, and you can apply for a credit with the state as needed when you do your taxes.
If you operate a business out of your residential address you will need to complete the TP-385 form and return that to Smith and Sons Fuels.
If you set up an account in your name and not your business name to have fuel delivered to a commercial address you will be responsible for taxes and fees associated with not divulging the correct information.
Tax exempt business needs to complete and return this form (ST-119.1) prior to receiving a delivery.
Pre-Payment Plans (Click here for additional PrePayment Information)
We offer pre-payment plans April-August that allow customers to pre-pay in the summer to offset the cost of fuel during the winter months.
Fuel prices fluctuate everyday so we don't want to estimate you in at a higher set price per gallon but we can allow you to decide (or we can provide you with an estimate like $225/month) how much you want to pay ahead each month. Then we will credit your account like a savings account.
If you prefer to mail in a check, you can print out one of the forms below depending on whether you wish to make a one time payment or if you want to make monthly recurring payment.
Click here to print out the one-time prepayment voucher form
Click here to print out the monthly recurring payment request form
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At this time, we do not offer budget plans, capped pricing, or fixed pricing.
Instead, we encourage customers to create their own simple, flexible budget — and the easiest way to manage that is through your online portal.
You can request your last two years of account history from us, divide your total by 24, and set aside that amount each month. Many customers deposit those funds into a savings account, then transfer the money when they’re ready to place an order during the heating season — allowing you to earn interest and avoid additional fees.
Your online portal makes this even easier. You can log in anytime to make payments toward your account, helping you stay on track throughout the year without being locked into a formal plan.
Other options are available as well — some customers choose to use a credit card to earn rewards, or mail in a monthly check (for example, $200/month starting in May).
If we’re ever able to offer a structured plan that truly benefits our customers without adding extra cost, we absolutely will. For now, we’ve found that these flexible options — especially using the online portal — give you the most control and value.
Click here to submit a request for an account budget estimate -
We happily accept New York State's Home Energy Assistance Program customers.
Please click here HEAP for more information. You can also contact your local Department of Social Services for assistance.
HEAP customers get a 7 cent discount with us year round.
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Checks from Catholic Charities and local church organizations are also accepted.
Please have the organization's representative call us at 518-661-6112.
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Looking to give a gift of fuel to someone?
Click the link below to purchase a gift card (minimum of $50) and send to someone electronically.
Call the office at 518-661-6112 or email smithandsonsfuel@gmail.com for up to date fuel price if you need an idea of how much you would like to purchase. Fuel cost fluctuates daily based on market value.
If the amount of the gift card is less than the price of the scheduled fuel delivery the recipient will be responsible to pay the balance.
If the amount of the gift card is more than the scheduled fuel delivery the recipient will have a credit on their account to use for a later delivery.
You can even select to include others in the gift giving and send the link to others for them to donate to the recipient as well all on one gift card!
Click here to purchase and send a gift card!